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In England and Wales, it is a legal requirement to register the death within 5 days. You will need to attend a registration appointment at the register office that has jurisdiction over the area where the person died.

You can find the contact details for all the register offices in the Derby and Derbyshire area in our ‘useful contacts’ section, Local Registrars.

Please telephone Marc Stephens Funeral Directors if you require any assistance in making an appointment at the relevant register office, or if you have any questions relating to the registration process.

Registering a death is typically done by a close relative of the person who has died. However, if no relatives are available, there are only certain people who can register a death. This includes a person:

  • present when the person died
  • who lives in the house where the person died
  • arranging the funeral, but not a funeral director

Once you have made an appointment to register a death with the local registrar, it’s important to provide them with as much information about the deceased as possible. The most important piece of paperwork is the Medical Certificate of Cause of Death (MCCD) provided by the hospital or GP stating the cause of death. Without this, you will not be able to register a death.

It will be helpful if you have the following documents with you:

  • Birth Certificate
  • Council Tax bill
  • Driving License
  • Passport
  • Marriage/Civil Partnership Certificate, if applicable
  • NHS Medical Card
  • Proof of address

  • The full name of the person who died
  • Their full home address
  • Their date and place of birth
  • Details of where and when the person died
  • Their occupation, if applicable
  • If they were receiving any benefits, including pensions or allowance from public funds
  • The name, occupation and date of birth of their spouse or civil partner, if applicable

Registering the death is free, but you do have to pay for death certificates. The cost of a certified copy is currently £11.

The process of registering a death should take approximately 30 minutes.

After registering the death, you will be given a Certificate of Registration of Death and a number of other documents. These vary depending on where you are in the UK.

  • Green Certificate for burial or cremation – this needs to be given to your Funeral Director
  • Certificate of Registration of Death – You may need to fill this in and send it to the social security office for the area where the person died. If this is the case, the form will come with a pre-paid envelope so you know where to send it
  • Death certificate – This will require a small fee and may be needed for legal or financial purposes

The Tell Us Once service will allow you to notify a person’s death to various government departments at the same time. Please note, the service isn’t available everywhere in the UK.

  • Let you know if the service is available in your area
  • Give you the phone number
  • Give you a unique reference number to use the Tell Us Once service online or by phone

  • HM Revenue and Customs (HMRC)
  • Department for Work and Pensions (DWP)
  • Passport Office
  • Driver and Vehicle Licensing Agency (DVLA)
  • The local council
  • Veterans UK

If a loved one dies suddenly or unexpectedly, a coroner may be called to investigate the death. It is their duty to identify how, when and where the person died for official records, as well as for giving some level of understanding to friends and family of the deceased.

If this is the case, the death must be reported by the doctor, hospital or registrar to the coroner.

Unfortunately, this may delay your funeral plans as a post-mortem or inquest may need to take place. We will be able to help you should a coroner become involved.


Contact Details

Opening Hours

Derby Register Office

Royal Oak House
Market Place

Tel: 01332 641680

Online booking system

Monday to Friday

9am – 4pm

By appointment only

Chesterfield Register Office

Town Hall
S40 1LP

Tel: 01629 533110 or 01629 533111

Monday to Friday

9am – 4pm

By appointment only

Ashbourne Registration Office

Ashbourne Library
2 Compton

Tel: 01629 533969 or 533985 (superintendent registrar) or 01629 533968 (registrar of births and deaths)

Monday to Friday

9am – 4pm

By appointment only

Bakewell Registration Office

Town Hall
DE45 1BW

Tel: 01629 535261

Monday to Friday

9am – 4pm

By appointment only

Buxton Registration Office

Buxton Library
Kents Bank Road
SK17 9HW

Tel: 01629 535075

Monday to Friday

9.30am – 12.30pm

1pm – 4pm

By appointment only

Ilkeston Registration Office

Town Hall
Wharncliffe Road

Tel: 01629 531382 (registrar of births and deaths) or 01629 531344 (superintendent registrar).

Monday to Thursday

9am – 4pm

Friday 9am – 3.30pm

By appointment only

Ripley Registration Office

Town Hall
Market Place

Tel: 01629 532605 for the superintendent registrar or 01629 532609 for registering births and deaths.

Monday to Friday

9am – 4pm

By appointment only

Swadlincote Registration Office

Located within South Derbyshire District Council Offices
Civic Way
DE11 0AH

Tel: 01629 533985 (superintendent registrar – marriages, civil partnerships and renewal of vows)
Tel: 01629 533990 (registrar of births and deaths)

Monday to Friday

9am – 4pm

By appointment only